Checklist of Documentary Requirements (CDR) On Sale of Real Property Subject To Capital Gains Tax

• MANDATORY REQUIREMENTS (Taxable / Exempt)

1. TIN of Seller and Buyer
2. Notarized Deed of Absolute Sale/Document of Transfer, but only photocopied document shall be retained by the BIR
3. Certified True Copy of the latest Tax Declaration issued by the Local Assessor’s Office for land and improvement applicable to the taxable transaction.
4. Owner’s Copy for presentation purposes only together with the photocopy thereof for authentication or Certified True Copy of Transfer Certificate of Title (TCT), Condominium Certificate of Title (CCT), Original Certificate of Title (OCT)
5. Sworn Declaration of No Improvement by at least one (1) of the transferees or Certificate of No Improvement issued by the Assessor’s  Office, if applicable
6. Official Receipt / Deposit Slip for this purpose and duly validated return as proof of payment

• Other requirements, if applicable

1. Special Power of Attorney, if the person signing on the document is not the owner appearing on the Title
2. Certification of the Philippine Consulate, if document is executed abroad
3. Location plan / vicinity map if the zonal value cannot readily be determined from the documents submitted
4. Such Other requirements as may be required by law / rulings / regulations / other issuances

• ADDITIONAL REQUIREMENTS for Ante dated Sales

1. Certified True Copy of the Deed of Sale / Assignment / Exchange issued by the Clerk of Court of the City or Municipality where the Notary Public is registered or from the  Regional Trial Court of Office of the Executive Judge of the City or Municipality where the Notary Public is registered or from the National Archives Office
2.  Such Other requirements as maybe required by law / rulings / regulations / other issuances

Checklist of Documentary Requirements (CDR) On Sale of Real Property Classified as Ordinary Asset Subject to EWT

• MANDATORY REQUIREMENTS (Taxable / Exempt)

1. TIN of Seller and Buyer
2. Notarized Deed of Absolute Sale/Document of Transfer, but only photocopied document shall be retained by the BIR
3. Certified True Copy of the latest Tax Declaration issued by the Local Assessor’s Office for land and improvement applicable to the taxable transaction.
4. Owner’s Copy for presentation purposes only together with the photocopy thereof for authentication or Certified True Copy of Transfer Certificate of Title (TCT), Condominium Certificate of Title (CCT), Original Certificate of Title (OCT)
5. Sworn Declaration of No Improvement by at least one (1) of the transferees or Certificate of No Improvement issued by the Assessor’s  Office, if applicable
6. Official Receipt / Deposit Slip for this purpose and duly validated return as proof of payment

• ADDITIONAL REQUIREMENTS: For sale of ordinary assets subject to expanded withholding tax by real estate dealer

1. Seller’s certificate of registration with HLURB, HUDCC and latest License to Sell, if habitually engaged in real estate business, applicable to the project that covers the property sold
2. Copy of the Contract to Sell and ORs of Payment in case of installment sales

• Other requirements, if applicable

1. Special Power of Attorney, if the person signing on the document is not the owner appearing on the Title
2. Certification of the Philippine Consulate, if document is executed abroad
3. Location plan / vicinity map if the zonal value cannot readily be determined from the documents submitted
4. Such Other requirements as may be required by law / rulings / regulations / other issuances

• ADDITIONAL REQUIREMENTS for Ante dated Sales

1. Certified True Copy of the Deed of Sale / Assignment / Exchange issued by the Clerk of Court of the City or Municipality where the Notary Public is registered or from the  Regional Trial Court of Office of the Executive Judge of the City or Municipality where the Notary Public is registered or from the National Archives Office
2.  Such Other requirements as maybe required by law / rulings / regulations / other issuances